ICDL Workforce modules – Office Applications – Presentations

Presentation programs are designed to project your thoughts in a more intuitive and elegant way. This program has built-in layouts for slides that you can fill with the information you intend to present with pictures, graphs and animations. This software is very useful to create an effective visual aid for the students to learn. For businesses, this tool has become a necessity during meetings and brain-storming sessions. The presentations can be also be loaded with audio clippings and flash animations. When your presentation is equipped with interactive integrated hardware elements, you can project your information across many geographic locations.

Category

Using The Application

Skill Set

Working with Presentations

Task Item

Open, close a presentation application. Open, close presentations

Create a new presentation based on default template

Save a presentation to a location on a drive. Save a presentation under another name

Save a presentation as another file type: Rich Text Format, template, show, image fileformat, version number

Switch between open presentations

Skill Set

Enhancing Productivity

Task Item

Set user preferences in the application: user name, default folder to open and save files

Use available Help functions

Use magnification/zoom tools

Display, hide built-in toolbars. Restore, minimize the ribbon

Category

Developing a Presentation

Skill Set

Presentation Views

Task Item

Understand the uses of different presentation view modes: normal view, slide sorter view, outline view, slide show view

Recognize good practice in adding slide titles: use a different title for each slide to distinguish it in outline view, when navigating in slide show view

Change between presentation view modes: normal view, slide sorter view, slide show view

Skill Set

Slides

Task Item

Choose a different built-in slide layout for a slide

Apply an available design template to a presentation

Change background colour on specific slide(s), all slides

Add a new slide with a specific slide layout like: title slide, chart and text, bulleted list, table/spreadsheet

Copy, move slides within the presentation, between open presentations

Delete slide(s)

Skill Set

Master Slide

Task Item

Insert a graphical object (picture, image, drawn object) into a master slide. Remove a graphical object from a master slide

Enter text into footer of specific slides, all slides in a presentation

Apply automatic slide numbering, automatically updated date, non-updating date into footer of specific slides, all slides in a presentation

Category

Text

Skill Set

Handling Text

Task Item

Recognize good practice in creating slide content: use short concise phrases, bullet points, numbered lists

Enter text into a placeholder in standard, outline view

Edit text in a presentation

Copy, move text within, between presentations

Delete text

Use the undo, redo command

Skill Set

Formatting

Task Item

Change text formatting: font sizes, font types

Apply text formatting: bold, italic, underline, shadow

Apply different colours to text

Apply case changes to text

Align text: left, centre, right in a text frame

Skill Set

Lists

Task Item

Indent bulleted text. Remove indent from bulleted text

Adjust line spacing before and after bulleted, numbered lists

Switch between the different standard bullet, number styles in a list

Skill Set

Tables

Task Item

Enter, edit text in a table slide

Select rows, columns, entire table

Insert, delete rows and columns

Modify column width, row height

Category

Charts

Skill Set

Using Charts

Task Item

Input data to create built-in charts in a presentation: column, bar, line, pie

Select a chart

Change the chart type

Add, remove, edit a chart title

Add data labels to a chart: values/numbers, percentages

Change the background colour of a chart

Change the column, bar, line, pie slice colours in a chart

Skill Set

Organization Charts

Task Item

Create an organization chart with a labelled hierarchy by using a built-in organization chart feature

Change the hierarchical structure of an organization chart

Add, remove co-workers, subordinates in an organization chart

Category

Graphical Objects

Skill Set

Insert, Manipulate

Task Item

Insert a graphical object (picture, image, drawn object) into a slide

Select a graphical object

Copy, move graphical objects, charts within the presentation, between open presentations

Resize, delete graphical objects, charts in a presentation

Rotate, flip a graphical object

Align a graphical object relative to a slide: left, centre, right, top, bottom

Skill Set

Drawing

Task Item

Add different types of drawn object to a slide: line, arrow, block arrow, rectangle, square, oval, circle, text box

Enter text into a text box, block arrow, rectangle, square, oval, circle

Change drawn object background colour, line colour, line weight, line style

Change arrow start style, arrow finish style

Apply a shadow to a drawn object

Group, ungroup drawn objects in a slide

Bring a drawn object one level forward, one level backward, to the front, to the back of other drawn objects

Category

Prepare Outputs

Skill Set

Preparation

Task Item

Add, remove transition effects between slides

Add, remove preset animation effects for different slide elements

Add presenter notes to slides

Select appropriate output format for slide presentation like: overhead, handout, on-screen show

Hide, show slides

Skill Set

Check And Deliver

Task Item

Spell check a presentation and make changes like: correcting spelling errors, deleting repeated words

Change slide setup, slide orientation to portrait, landscape. Change paper size

Print entire presentation, specific slides, handouts, notes pages, outline view of slides, number of copies of a presentation

Start a slide show from first slide, from current slide

Navigate to next slide, previous slide, specified slide during a slide show