Base

Understand that a report is used to print from a table or query Reports are used to extract data from a table or query, by exporting to a printable text file. It can be saved and run again if more reports are created or data is modified. Because database reports simplify and filter the records…

Use a form to insert new records To insert a new record, click the ‘New Record’ icon on the form navigation toolbar. You can enter the data straight into the field boxes on the form. Note that if you have set the ID to an integer in the table, this will generate the value automatically…

The simplest way to create a new form is to use the ‘Wizard’. Click the ‘Forms’ section in the Database area of the main window and select ‘Use Wizard to Create Form’ from the Tasks area. Use the drop-down menu to choose the table you want to display. Select the fields you want to display…

Understand that a form is used to display and maintain records. Forms display records one at a time in a format that can be customized. Rather than reading the data from a table, it can be laid out in a way to suit your needs. Forms provide a way for users of the database to…

Edit a query: add, modify, remove criteria Click the criteria you want to modify or remove, highlight it then press delete to remove or type to modify it. To add criteria in another field, simply click on the Criterion cell under the field name and type the criteria. To remove a field, right click the…

Add criteria to a query using ‘NOT’ logical operator From the Queries area of the main window, right click the query and click ‘Edit’. In the Criterion row, add criteria that uses the ‘NOT’ logical operator, e.g. in Description field type “NOT=‘Home’”. This will return any data that has a description not equal to Home,…

Change arrangement of data fields and headings in a report Click ‘Reports’ from the Database area of the main window and right click the report you want to change in the Reports area. Click ‘Edit’ from the drop down menu. To move fields and labels, simply click and drag individually to move them around the…

To create a two-table query, first make sure you have created a second table. The two-table query will use the ‘Company employees’ table created in a previous tutorial. Use the table design view to create a table containing personal phone numbers for home and mobile Once created and saved, you need to create a relationship…

Queries are used to extract and analyse data from tables. Click on the Queries icon, then select Create Query in Design View. The single table query will use the ‘Company employees’ table created in a previous tutorial. In the ‘Add Table or Query’ window, click the table(s) you want to extract data from, click ‘Add’,…

Use the search command to find specific data in a field This tutorial demonstrates how to find specific records within a table. This won’t cover forms or reports, which can do the same thing but display the data in a different (more user-friendly) format. Sometimes you may want to just quickly check data within a…