Mail Merge – Outputs

Merge a mailing list with a letter, label document as a new file or printed output. To merge a mailing list with a letter or a label document and to save the merged document as a new file, click on ‘Tools’ from the main menu bar and from the resulting drop-down, click on ‘Mail Merge…

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Mail Merge – Insert Data Fields

Insert data fields in a mail merge main document (letter, address labels). To insert data fields in mail merge, click on ‘Tools’ from the main menu bar and from the resulting drop-down, click on ‘Mail Merge Wizard’. This will open the same dialog box as has been shown in the previous sections. Now complete step…

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Mail Merge – Preparation

Open, prepare a document, as a main document for a mail merge. Mail Merge is a useful tool that allows you to produce multiple letters, labels, envelopes, name tags, and more using information stored in a list, database, or spread sheet. To open or prepare a document as a main document for mail merge, click…

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Word Processing – Preview and Print

Preview a document. To preview a document, click on ‘File’ from the main menu bar and from the resulting drop-down menu, click on ‘Print Preview’. This will open the preview display of the document as has been shown below. To close the preview, click on ‘Close Preview’. Print a document from an installed printer using…

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Word Processing – Spell Check

Spell check a document and make changes like: correcting spelling errors, deleting repeated words. To spell check a document, click on ‘Tools’ from the main menu bar and from the resulting drop-down menu, click on ‘Spelling and Grammar’. This will open the ‘Spelling and Grammar’ dialog box. This dialog lists all the incorrect words in…

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Word Processing – Headers and Footers

Add, edit text in headers, footers. To add text in the header or footer of a document, first of all click on ‘Insert’ from the main menu bar and from the resulting drop-down menu, click on ‘Header’ or ‘Footer’ to insert a header or a footer respectively. Both these options will give a sub-menu having…

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Word Processing – Page Breaks

Recognize good practice in adding new pages: insert a page break rather than using the Return key. When adding new pages, it is always better to use a page break rather than using the return key. This is considered as a best practice while working with any word processing software. This is because when we…

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Word Processing – Document Setup

Change document orientation: portrait, landscape. Change paper size. In order to change the document orientation and paper size, click on the ‘Format’ button from the main menu bar. Click on ‘Page…’ button from the resulting drop-down. This gives the ‘Page Style’ dialog box. In this dialog box, under the ‘Page’ tab, the ‘Paper Format’ options…

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Word Processing – Graphical Objects

Insert an object (picture, image, chart, drawn object) to a specified location in a document. To insert an object like an image or a chart to a specific location in a document, first of all bring the text pointer to that location by clicking at that location once. Now click on ‘Insert’ from the main…

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